Pflugerville Chamber EXPO Application Booth Registration Date * Format: M/d/yyyy Business Name Title First Name * Last Name * Suffix Address Line 1 * Address Line 2 City * State * Select option... Alabama Alaska Arizona Arkansas California Colorado Connecticut DC Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming DC Zip/Postal Code * Please check the applicable box below * Member Booth $200 Non-Member Booth $300 Non-Profit Booth $100 Tent Rental $75 Tent rentals are limited, first come first service. FOOD AND BEVERAGE VENDORS MUST OBTAIN A TRAVIS COUNTY HEALTH DPT PERMIT BEFORE THE EVENT. PERMITS MUST BE SUBMITTED TO THE CHAMBER OFFICE BY SEPTEMBER 25TH, PERMIT FEE $280 (food trucks are excluded) No refunds will be issued for cancellation after September 25th. PLEASE READ BOOTH GUIDELINES BEFORE SUBMITTING APPICATION. GUIDELINES, check each box to confirm you are aware. * Exhibitors must provide their decorations for the booth. (WE PROVIDE: one 8.5x11 signs, one 6" table and 2 chairs.) Booth spaces are reserved on "first paid" basis, is nonexclusive and PfCoC determines location Vendors must stay the duration of the event 10:00am to 2:00 pm No motorized vehicles will be allowed inside the event perimeter during the event Only 1 business per booth Exhibitors are asked to provide a door prize (value of $25 or more). Please drop door prizes at the Chamber booth. SPONSORSHIP OPPORTUNTIES. (check the box and the chamber office will invoice you). * $3000 Presenting Sponsor: 1) Exclusive recognition as the presenting sponsorship. 2) Company logo on all social media before and after event. 3) Invitation to make a video recruiting business to participate. 4) Opportunity to provide "swag" for the EXPO bags. 5) Complimentary booth for your business. $2000 Entertainment Sponsor (2 available): Recognition as Entertainment Sponsor on a banner on the stage. 2) Company logo included in marketing emailed, website and social media before and after the event. 3) Opportunity to MC a portion of the event. $1200 Stage Sponsor: 1) Exclusive recognition as Stage Sponsor on the banner at the stage. 2) Company logo included in marketing emails, website and social media. before and after the event. $1200 Production Sponsor: Exclusive recognition as Production Sponsor on a banner at the stage. 2) Company logo included in marketing emails, website and social media before and after the event. $1000 Petting Zoo Sponsor: Signs with your business logo at the petting zoo area. 2) Company logo on marketing emails, website and social media before and after events. 3) Opportunity for company representative to have pictures taken with animals for media coverage. $1000 Security Sponsor: 1) Signs with your business logo around the vendor areas acknowledging your sponsorships. 2) Company logo on marketing emails, website and social media before and after the event. $500 Bounce House Sponsor (3 available): 1) Signs with your business logo around the bounce house area acknowledging your sponsorships. 2) Company logo on marketing emails, website and social media before and after the event.Si $700 Bag Sponsor (8 available): Each year at the EXPO the Chamber provides a reusable fabric bag to those that attend. It helps to collect the giveaways. Business can have their logo on the bags that are being used over and over throughout the year. BOOTH GUIDELINES Booth Sharing: No exhibitor shall assign, sublet, or share the whole or any part of the booth space allotted. Only one business per booth. Exhibitors may rent more than one booth. Cancellation of Event: PCC and its event sponsors will not be liable for failure to hold the exhibit as scheduled. If PCC and its event sponsors cancel the exhibit, payment for booth space will be returned within 30 days of the scheduled event. This is a “Rain or Shine” event. Children: Children must be supervised at all times. Confirmations: Booth confirmation will be sent via email. Pop-Up Tent Requirements: All pop-up tents MUST be 10X10 in size. You can bring one (1) branded pop-up tent if it meets the 10X10 size requirement. If you do not have a tent, the chamber can provide one to use during the event (VERY LIMITED SUPPLY AVAILABLE) if you mark the box indicated on pg. 1 and pay the associated fee. Check the boxes on the first page indicating your request for a pop-up tent. The tent provided by the chamber will remain the chamber's property after the event. If the tent is damaged beyond repair or not returned, a $300 replacement charge will be due. Equipment: PCC will not be held responsible for unattended equipment. Vendors must unload and load their equipment. Parking will be available in unloading zones and vendors are given a scheduled time to arrive emailed the week of the event. Please be prepared to move your items from the vehicle to the tent and then park in designated “Vendor” parking. Food/Beverage: All food-focused businesses must obtain a TEMPORARY EVENT PERMIT FROM THE AUSTIN HEALTH DEPARTMENT PRIOR TO THE EVENT. The permit MUST be submitted to the Chamber at least 2 weeks before the event for verification. Home-prepared / cottage foods are not allowed at all. General: PCC reserves the right to refuse space to those applicants deemed inappropriate for a family/public safety-oriented event. No political party or alcohol vendors are allowed at this event. Insurance: Exhibitors agree to maintain insurance to fully protect PCC and its event sponsors from any and/or all claims of any nature, including claims under the Worker's Compensation Act, and for damages for personal injury,including death, which may arise in connection with the operation of exhibitor’s display. Damage to inadequately packed property is the exhibitor’s responsibility. In the event, the exhibitor damages the facility, the exhibitor agrees to reimburse the owner of the facility for the cost of repairing such damages. The exhibitor expressly agrees to protect, save and hold harmless PCC and its event sponsors from all loss, damage and/or bodily injury whatsoever, directly or indirectly. PCC is not responsible for any illness or injury to any person, including death, that may result from or occur during participation in the Pflugerville Pfamily Pfestival & EXPO, whether caused by negligence of the PCC, its governing Board, officers, employees, event sponsors, representatives or otherwise. Mascots: Costumed mascots must request written approval from the Chamber 30 days prior to the event. Motorized Vehicles: Motorized vehicles are not allowed inside the event perimeter Contact the office for special consideration. Exhibits must be confined to the exhibit area. Timeframe: All vendors must check in by a SCHEDULED TIME and MUST remain until 2:00 p.m. Vendors leaving before 2:00 p.m. will not be allowed to participate in future years. Parking: Exhibitor parking is available in designated areas Payments: Once this form is completed, the Chamber office will invoice you for your selections. The Chamber accepts online payments through the website pfchamber.com and check. Deadline for payments is September 25th. Booth space is not guaranteed until payment is received. This event does sell- out, so the early payment is received, the better. Products Displayed & Distributed: Must be family-appropriate materials. Product Changes: The products/services listed on page 1 are those proposed to exhibit, shall notify in writing of any changes seven days before the event date. Setup/Breakdown: Exhibit installation must be accomplished between scheduled times (7:30 a.m.-9:30 a.m.) on Saturday, October 4, 2025, and must be dismantled & removed from the site by 3:00 p.m.
